Albert

Publishing a Google Document on a Google Site

If you have a Google Document that you’d like to make more easily accessible by users, you may want to include it on a Google Site.  This document does not cover the basics of Google Sites or Google Docs, but only covers how to display an existing document onto an existing site.

Inserting the document into Google Sites

1. Open the Site where you want to insert the document
2. On a new or existing page, click Edit page located in the upper right
3. Place your cursor in the main text box where you would like the Google Doc located
4. Click the Insert button at the upper left
5. Click the Document item (or click Spreadsheet if that is the type of document that you need to insert.
6. On the next screen, select the Google document that you want to insert.
7. Click the Select button below the list.
8. You will then get a screen regarding options.
   1. If you want a border, check that box
   2. You can change the title by entering a new title into the box on the second line
   3. Change the dimensions of the item if desired by entering a value for either the height or width, or both.
9. Click the Save button.

9. At this point, a “Google document” header will be inserted into the box along with the title of the document.
10. Click the Save button at the upper right.  You will then see the actual document inserted into the box.

Remember that, if you want to update the information on the page, you must go back to the document in Google Docs to edit it.  You cannot change the contents directly through the site.

Note about permissions:

You will need to set the permissions for the Google Document so that the appropriate users can access it.  If a user has access to the Google site but not to the document, they will get an error message when they try to view the document.